Run the trust's books like they'll be audited. Because one day, they will be.
SamyakSeva turns your registers, receipts, and pledges into one ledger that generates its own statutory filings, instead of one someone has to reassemble every year.
The books are correct until someone has to prove it.
Most trusts run on paper registers and spreadsheets: chadhav pledges in one notebook, Gangajali dues in another, receipts numbered by hand. It works, until an auditor asks for Form 10BD, a trustee asks who still owes what, or a receipt number turns up with an unexplained gap.
Statutory statements like Trial Balance, Income & Expenditure, Balance Sheet, and Form 10BD get hand-assembled at filing time, and they don't always agree with the registers underneath.
A treasurer's personal notebook is often the only record of who has pledged and paid. If it's lost or he moves on, so does the trust's memory.
Nothing stops a past entry from being quietly corrected, and that's exactly what an audit exists to catch.
Cash donations and gifts-in-kind (jewellery, utensils) get recorded the same way, risking a donor being handed an 80G acknowledgement they were never entitled to.
Every rupee posts to a real ledger the moment it moves.
It's not a spreadsheet dressed up as accounting software. There's a proper double-entry ledger underneath, so the statutory statements come from the books instead of being assembled by hand.
Gapless, immutable receipts
Every receipt and voucher is numbered without gaps and can never be edited after the fact. Corrections are recorded as reversals, so there's always a clean trail for an auditor.
Statutory statements, generated
Trial Balance, Income & Expenditure, Balance Sheet, and Form 10BD are derived straight from the ledger, not from a separate spreadsheet someone reassembles every filing season.
Pledges and dues tracked with aging
Chadhav, boli, and Gangajali commitments are recorded once and tracked automatically. An outstanding-and-aging report shows exactly who still owes what, without anyone checking a notebook.
Cash kept separate from in-kind
Donations in kind are tracked on their own register, distinct from 80G-eligible cash, so no donor is ever handed the wrong acknowledgement.
A physical inventory you can reconcile
Silver, gold, and fixed assets are recorded with custodian, purity, and weight, then checked against physical stock-verification counts, so the trust always knows what it actually holds.
Events and notices, published
The same office that runs the books can publish the trust's events and notices straight to its own public website, with no separate system to maintain.
Everyone who touches the books, at the level they need.
Members and donors never need an account of their own. SamyakSeva simply keeps the record the trust owes them.
Trustee
Holds the trust's statutory identity (PAN, 80G, registration) and has final authority over it.
Office manager
Approves day-to-day work, publishes events and notices, and keeps the master lists (chadhav types, expense categories, vendors) current.
Desk clerk
Records payments, pledges, and expenses as they happen. The day-to-day hands on the ledger, whether it's festival season or an ordinary Tuesday.
Committee member
Checks reports and dashboards without needing to touch a single entry.
Built as accounting software, not a form on top of a spreadsheet.
- Statutory statements auto-derived
- 4
- Reports built in
- 22
- Receipt numbering
- Gapless
- Ledger entries
- Immutable
Ready to move your trust onto SamyakSeva?
Tell us about your trust and we'll walk you through it. No obligation, no jargon.